Sunday, December 16, 2018
Friday, October 12, 2018
Wednesday, July 11, 2018
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
April 16, 2018 6:00 p.m.
Members Present: Steve Grumkoski, President
Art
Rosenquist, Director
Linda
Wood, Director
Peggy
Longerbeam, Director
Daniel Toomey, Director
Members Absent: Phyllis
Champeau, Vice President/ Treasurer
Steve Grumkoski, President, called the meeting to order at 6:01
p.m. A quorum of directors was present.
Homeowner Forum: Mildred
Andrews addressed the Board regarding her recent plumbing issues and the
potential for further issues.
Minutes: Art moved
to approve the meeting minutes from March 2018, seconded by Linda, motion
carried.
President Report:
Steve reported that he and Art will be taping copies of the paving notice to
trash receptacles as further notification of the upcoming project. Board
unanimously approved Steve’s request/recommendation that the Board purchase
orange traffic cones to have on hand in case they are needed.
Financial Report:
Phyllis reported that Expenses exceeded Budget by
$12,663. This was primarily due to the receipt of bills for tree
trimming, pool bathroom remodel and pool umbrellas. For the year, we are
$3536 over budget. This variance is within reasonable limits
considering uneven billing/timing of gas costs and lower than expected
irrigation costs to date. However, electricity nearly doubled for the month.
Management
Report: Amber shared with Joe,
comments made by homeowners at the Annual Meeting regarding the current plant
material that is in the front planters at the Via Linda gate. Joe will replace the current plants
with those that will bloom earlier and the season and last longer.
Old Business:
·
Pool
Bathroom Tile: Project is 99%
completed. A big Thank You to all who were involved with the project.
·
Gate
Damage: Current damage has been
repaired and the gate is functional.
·
Entry
Codes: Steve will review the current list of active entry codes for the
front gate.
·
Newsletter:
Amber will draft the newsletter utilizing topics provided by the Board.
·
Grass
Alternatives: Phyllis is exploring options and cost of.
·
Reimbursement
Request: Homeowner has again requested that they be reimbursed in the
amount of $436.00 which is the balance of the initial invoice to identify
blockage at 9478 N. 105th St. The Board unanimously voted not to
approve the request.
·
Mailboxes:
Art is in the process of communicating the USPS to determine logistics of
changing the mailboxes.
·
Plumbing
Repairs-9475 N. 105th St.: The City of Scottsdale still has not made an
effort to coordinate a meeting with their representative, a plumber and Steve
to meet onsite and review the identified issues with the sewer lines and
determine responsibility and ownership. City of Scottsdale will be given 24
hours to respond or further action will be taken.
New Business:
·
On-street
Parking.: Topic will be
addressed when the Rules & Regulations are reviewed.
·
Delinquent
Accounts: Going forward, delinquent accounts will be placed with the
attorney as soon as is legally possible.
·
Sewer
Line Maintenance: The Board reviewed an opinion submitted by the
Associations' legal counsel regarding what their responsibility is as it
relates to sewer line repair.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 7:48 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Tuesday, May 15, 2018
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
January 15, 2018 6:30 p.m.
Members Present: Steve Grumkoski, President
Phyllis
Champeau, Vice President
Brad
Munger, Treasurer
Art
Rosenquist, Director
Linda
Wood, Director
Peggy
Longerbeam, Director
Katie Siuba, Director
Steve Grumkoski, President, called the meeting to order at 6:30
p.m. A quorum of directors was present.
Homeowner Forum: Mark
Fluery addressed the Board regarding his concerns about the neighboring Ficus
tree and the damage it is causing to his home. The Board requested that Amber
contact legal counsel and inquire as to the Association’s role in the situation
and their recommendation on how to proceed.
Minutes: Art moved
to approve the meeting minutes from November 2017 with an amendment that
reflects Katie Siuba as present at the October meeting, seconded by Peggy,
motion carried.
Financial Report:
Brad noted that 2017 was a good year with income over budget for the year and
expenses were favorable.
2018 Operating
Budget: Brad reviewed the 2018 Budget Draft with the Board. The final draft
will be approved at the February meeting.
President Report:
Steve reported that he had been in contact with the City of Scottsdale regarding
their trucks leaking oil onto the community streets. Steve will continue to
follow up with them until the issue has been resolved. Steve also reported that
the hot tub that had been drained has since been filled and is operational.
Committees:
Pool Committee
·
Pool Deck
Repair – Pool deck repair has been completed as has the repairs to the pool
tile and the bottom of the pool.
Old Business:
·
Pool
Umbrellas- Due to lack of
acceptable fabric options, the Board reviewed a quote to replace the current
metal pool umbrellas with new metal umbrellas and to purchase an additional
umbrella. Art moved to proceed with the replacement of the metal umbrellas for
an amount not to exceed $6,000.00, seconded by Linda, motion carried. Colors chosen were Parchment and Taupe. Steve
did not approve the colors chosen.
·
Pool
Bathroom Tile: Awaiting
additional installation quotes.
·
CC&R
and R&R Amendments: Further review will be done at the February meeting.
·
Legal Expenses:
The Board reviewed a spreadsheet
provided by Maxwell & Morgan that provided a listing of the total open and
closed delinquent accounts as well as legal fees applied and total amount
collected on each account. Phyllis requested that additional information be provided.
Amber will obtain requested information.
·
Lot 192 Request: The Board reviewed a request from the owner of
Lot 192 asking that the Board waive $1,230.50 from the current balance owed.
The Board unanimously approved the request.
New Business:
·
Contract
Vendors- There was a discussion regarding the use of approved vs. unapproved
vendors for community projects. Whenever possible, multiple bids should
be received for any work to be performed by vendors/contractors that are
not Suntree East's pre-approved list, or for which a current contract does
not exist. It was subsequently confirmed that the following is a partial
list of Suntree East's currently approved vendors: Diamondback
Landscaping and GNS
Services.
·
2018
Annual Meeting: Amber
will verify that the Community Center is available on March 13, 2018 for the
2018 Annual meeting.
·
February
Meeting- Due to Scottsdale Ranch
being closed on February 19, 2018 (date of the next Board meeting), Amber will
email the Board with other date options.
·
D&O
Insurance- Topic tabled
·
Gate
Damage- Amber will send communication to responsible party requesting
payment in full within 10 business days. Failure to do so will result in the
balance due being applied to the homeowner’s account.
·
Entry
Codes: Steve will review the current list of active entry codes for the
front gate.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 9:17 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
February 20, 2018 6:30 p.m.
Members Present: Steve Grumkoski, President
Phyllis
Champeau, Vice President
Brad
Munger, Treasurer
Art
Rosenquist, Director
Linda
Wood, Director
Peggy
Longerbeam, Director
Katie Siuba, Director
Steve Grumkoski, President, called the meeting to order at 6:30
p.m. A quorum of directors was present.
Homeowner Forum: N/A
Minutes: Art moved
to approve the meeting minutes from January 2018, seconded by Linda, motion
carried.
President Report:
Steve reported that it had been a busy 30 days since the last meeting and good
progress had been made on all projects. Steve reminded the
Board that there was an existing verbal agreement between the Suntree
East HOA Board of Directors and GNS Services which stated that George was
the approved go-to handyman vendor for all common area projects that were
mutually agreed to be within his scope and ability. Art moved to approve
and sign a written agreement with GNS Services with current pricing and rates,
seconded by Peggy, motion carried.
Financial Report:
Brad reviewed the final draft of the 2018 budget noting the requested increases
in the landscape company and management company contracted prices. Art moved to
accept the 2018 budget as presented and the approve the increase in the
landscape and management company contracted prices. Seconded by Brad, motion
carried. Thank you to Brad for his
contribution to the Association.
Committees:
Architectural
·
9436 N.
105th St.- Paint Request- Peggy moved to accept the
architectural request for the painting of the home at 9436 N. 105th
St., seconded by Phyllis, motion carried.
Pool Committee
·
Pool Deck
Repair – Spa issue (water draining) has been rectified.
Old Business:
·
Pool
Umbrellas- Replacement umbrellas
have been ordered and installation is scheduled for early April.
·
Pool
Bathroom Tile: Peggy moved to
accept a quote from Michael Austin to replace the tile in the pool bathrooms
shower with GNS Services installing the fixtures, mirrors and fans. Project not
to exceed $22,000.00, seconded by Linda, motion carried.
·
CC&R
and R&R Amendments: Further review will be done at the March meeting.
·
Legal Expenses:
The Board reviewed a spreadsheet
provided by Maxwell & Morgan that provided a listing of the total open and
closed delinquent accounts as well as legal fees applied and total amount
collected on each account. Amber has
been asked to inquire as to why certain cases are open but have a zero
balance.
·
Brown/Olcott
Contract: Art moved to terminate the contract between Brown/Olcott,
seconded by Peggy, motion carried.
·
2018 Annual Meeting: Notice of meeting has been mailed. Write In
candidates will not be allowed nor will nominations from the floor. Phyllis
moved to accept these guidelines as practice for all future annual meetings,
seconded by Art, motion carried.
·
Entry
Codes: Steve will review the current list of active entry codes for the
front gate.
·
Newsletter:
Amber will draft the newsletter utilizing topics provided by the Board.
·
Grass
Alternatives: No updates at this time.
New Business:
·
D&O
Insurance: In progress of verifying what the coverage is for the Board
under the current policy.
·
Landscape
Contract: The Board reviewed an updated contract for Diamondback
Landscaping. Art moved to accept the contract as submitted, seconded by Katie,
motion carried.
·
Meeting
Start Time: The Board voted to change the start time for the Board of
Directors meetings from 6:30pm to 6:00pm effective April 16, 2018.
·
Olive
Trees: The Board reviewed a quote to spray the olive trees and trim
various trees within the community. Art moved to accept the quote as presented,
seconded by Linda, motion carried.
·
Mailbox
on 105th & Fanfol: Concern was expressed about the age
and condition of the mailbox located at 105th & Fanfol. It was
noted that the USPS will not replace the existing box unless it is damaged
beyond repair.
·
Wall
damage at 9697 105th Place: Homeowner reported water damage
to the wall they share with their neighbor. The homeowner is requesting that
the Board contact their neighbor regarding the damage which they believe
originated from the fountain that their neighbor has. The Board requested that the homeowner attempt
to contact their neighbor prior to the Board becoming involved.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 8:37 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
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