Minutes of Board of Directors Meeting

Suntree East Homeowners Association

April 16, 2018 6:00 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                         Art Rosenquist, Director

                                                         Linda Wood, Director

                                                         Peggy Longerbeam, Director  

                                                         Daniel Toomey, Director  

Members Absent:                          Phyllis Champeau, Vice President/ Treasurer

Steve Grumkoski, President, called the meeting to order at 6:01 p.m.  A quorum of directors was present.

Homeowner Forum: Mildred Andrews addressed the Board regarding her recent plumbing issues and the potential for further issues.

Minutes: Art moved to approve the meeting minutes from March 2018, seconded by Linda, motion carried.

President Report: Steve reported that he and Art will be taping copies of the paving notice to trash receptacles as further notification of the upcoming project. Board unanimously approved Steve’s request/recommendation that the Board purchase orange traffic cones to have on hand in case they are needed.  

Financial Report: Phyllis reported that Expenses exceeded Budget by $12,663.  This was primarily due to the receipt of bills for tree trimming, pool bathroom remodel and pool umbrellas. For the year, we are $3536 over budget.  This variance is within reasonable limits considering uneven billing/timing of gas costs and lower than expected irrigation costs to date. However, electricity nearly doubled for the month.

Management Report:   Amber shared with Joe, comments made by homeowners at the Annual Meeting regarding the current plant material that is in the front planters at the Via Linda gate. Joe will replace the current plants with those that will bloom earlier and the season and last longer.

 

Old Business:

·         Pool Bathroom Tile:  Project is 99% completed. A big Thank You to all who were involved with the project.

·         Gate Damage:  Current damage has been repaired and the gate is functional.    

·         Entry Codes: Steve will review the current list of active entry codes for the front gate.

·         Newsletter: Amber will draft the newsletter utilizing topics provided by the Board.

·         Grass Alternatives: Phyllis is exploring options and cost of.  

·         Reimbursement Request: Homeowner has again requested that they be reimbursed in the amount of $436.00 which is the balance of the initial invoice to identify blockage at 9478 N. 105^th St. The Board unanimously voted not to approve the request. 

·         Mailboxes: Art is in the process of communicating the USPS to determine logistics of changing the mailboxes.

·         Plumbing Repairs-9475 N. 105^th St.:  The City of Scottsdale still has not made an effort to coordinate a meeting with their representative, a plumber and Steve to meet onsite and review the identified issues with the sewer lines and determine responsibility and ownership. City of Scottsdale will be given 24 hours to respond or further action will be taken.

New Business:

·         On-street Parking.:  Topic will be addressed when the Rules & Regulations are reviewed.  

·         Delinquent Accounts: Going forward, delinquent accounts will be placed with the attorney as soon as is legally possible.

 

·         Sewer Line Maintenance: The Board reviewed an opinion submitted by the Associations' legal counsel regarding what their responsibility is as it relates to sewer line repair.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:48 p.m.  APPROVED.

Submitted by,

Amber Sharp

Community Manager