Minutes of Board of Directors Meeting

Suntree East Homeowners Association

February 20, 2018 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                                Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Peggy Longerbeam, Director  

                                                               Katie Siuba, Director           

 

Steve Grumkoski, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowner Forum: N/A

Minutes: Art moved to approve the meeting minutes from January 2018, seconded by Linda, motion carried.

President Report: Steve reported that it had been a busy 30 days since the last meeting and good progress had been made on all projects. Steve reminded the Board that there was an existing verbal agreement between the Suntree East HOA Board of Directors and GNS Services which stated that George was the approved go-to handyman vendor for all common area projects that were mutually agreed to be within his scope and ability.  Art moved to approve and sign a written agreement with GNS Services with current pricing and rates, seconded by Peggy, motion carried.

Financial Report: Brad reviewed the final draft of the 2018 budget noting the requested increases in the landscape company and management company contracted prices. Art moved to accept the 2018 budget as presented and the approve the increase in the landscape and management company contracted prices. Seconded by Brad, motion carried. Thank you to Brad for his contribution to the Association.    

 

Committees:

 

Architectural

·         9436 N. 105^th St.- Paint Request- Peggy moved to accept the architectural request for the painting of the home at 9436 N. 105^th St., seconded by Phyllis, motion carried.

 

Pool Committee

·         Pool Deck Repair – Spa issue (water draining) has been rectified.   

Old Business:

·         Pool Umbrellas-  Replacement umbrellas have been ordered and installation is scheduled for early April.  

·         Pool Bathroom Tile:  Peggy moved to accept a quote from Michael Austin to replace the tile in the pool bathrooms shower with GNS Services installing the fixtures, mirrors and fans. Project not to exceed $22,000.00, seconded by Linda, motion carried.

·         CC&R and R&R Amendments: Further review will be done at the March meeting.

·         Legal Expenses:  The Board reviewed a spreadsheet provided by Maxwell & Morgan that provided a listing of the total open and closed delinquent accounts as well as legal fees applied and total amount collected on each account.  Amber has been asked to inquire as to why certain cases are open but have a zero balance. 

·         Brown/Olcott Contract: Art moved to terminate the contract between Brown/Olcott, seconded by Peggy, motion carried.

·          2018 Annual Meeting:  Notice of meeting has been mailed. Write In candidates will not be allowed nor will nominations from the floor. Phyllis moved to accept these guidelines as practice for all future annual meetings, seconded by Art, motion carried.

·         Entry Codes: Steve will review the current list of active entry codes for the front gate.

·         Newsletter: Amber will draft the newsletter utilizing topics provided by the Board.

·         Grass Alternatives: No updates at this time.

 

New Business:

·         D&O Insurance: In progress of verifying what the coverage is for the Board under the current policy.

·         Landscape Contract: The Board reviewed an updated contract for Diamondback Landscaping. Art moved to accept the contract as submitted, seconded by Katie, motion carried.

·         Meeting Start Time: The Board voted to change the start time for the Board of Directors meetings from 6:30pm to 6:00pm effective April 16, 2018.

·         Olive Trees: The Board reviewed a quote to spray the olive trees and trim various trees within the community. Art moved to accept the quote as presented, seconded by Linda, motion carried.

·         Mailbox on 105^th & Fanfol: Concern was expressed about the age and condition of the mailbox located at 105^th & Fanfol. It was noted that the USPS will not replace the existing box unless it is damaged beyond repair.

·         Wall damage at 9697 105^th Place: Homeowner reported water damage to the wall they share with their neighbor. The homeowner is requesting that the Board contact their neighbor regarding the damage which they believe originated from the fountain that their neighbor has.  The Board requested that the homeowner attempt to contact their neighbor prior to the Board becoming involved.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:37 p.m.  APPROVED.

Submitted by,

Amber Sharp

Community Manager