Minutes of Board of Directors Meeting

Suntree East Homeowners Association

January 15, 2018 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                                Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Peggy Longerbeam, Director  

                                                               Katie Siuba, Director           

 

 

Steve Grumkoski, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowner Forum: Mark Fluery addressed the Board regarding his concerns about the neighboring Ficus tree and the damage it is causing to his home. The Board requested that Amber contact legal counsel and inquire as to the Association’s role in the situation and their recommendation on how to proceed.

Minutes: Art moved to approve the meeting minutes from November 2017 with an amendment that reflects Katie Siuba as present at the October meeting, seconded by Peggy, motion carried.

Financial Report: Brad noted that 2017 was a good year with income over budget for the year and expenses were favorable. 

2018 Operating Budget: Brad reviewed the 2018 Budget Draft with the Board. The final draft will be approved at the February meeting.   

President Report: Steve reported that he had been in contact with the City of Scottsdale regarding their trucks leaking oil onto the community streets. Steve will continue to follow up with them until the issue has been resolved. Steve also reported that the hot tub that had been drained has since been filled and is operational.

 

Committees:

 

Pool Committee

·         Pool Deck Repair – Pool deck repair has been completed as has the repairs to the pool tile and the bottom of the pool.  

Old Business:

·         Pool Umbrellas-  Due to lack of acceptable fabric options, the Board reviewed a quote to replace the current metal pool umbrellas with new metal umbrellas and to purchase an additional umbrella. Art moved to proceed with the replacement of the metal umbrellas for an amount not to exceed $6,000.00, seconded by Linda, motion carried.  Colors chosen were Parchment and Taupe. Steve did not approve the colors chosen.

·         Pool Bathroom Tile:  Awaiting additional installation quotes.

·         CC&R and R&R Amendments: Further review will be done at the February meeting.

 

·         Legal Expenses:  The Board reviewed a spreadsheet provided by Maxwell & Morgan that provided a listing of the total open and closed delinquent accounts as well as legal fees applied and total amount collected on each account. Phyllis requested that additional information be provided. Amber will obtain requested information.  

·          Lot 192 Request:  The Board reviewed a request from the owner of Lot 192 asking that the Board waive $1,230.50 from the current balance owed. The Board unanimously approved the request.

 

New Business:

·         Contract Vendors-  There was a discussion regarding the use of approved vs. unapproved vendors for community projects.  Whenever possible, multiple bids should be received for any work to be performed by vendors/contractors that are not Suntree East's pre-approved list, or for which a current contract does not exist.  It was subsequently confirmed that the following is a partial list of Suntree East's currently approved vendors: Diamondback Landscaping and GNS Services.  

·         2018 Annual Meeting:  Amber will verify that the Community Center is available on March 13, 2018 for the 2018 Annual meeting.

·         February Meeting-  Due to Scottsdale Ranch being closed on February 19, 2018 (date of the next Board meeting), Amber will email the Board with other date options.  

·         D&O Insurance- Topic tabled

·         Gate Damage- Amber will send communication to responsible party requesting payment in full within 10 business days. Failure to do so will result in the balance due being applied to the homeowner’s account.

·         Entry Codes: Steve will review the current list of active entry codes for the front gate.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 9:17 p.m.  APPROVED.

Submitted by,

Amber Sharp

Community Manager