Minutes of Board of Directors Meeting
Suntree East Homeowners Association
March 21, 2016
6:30 p.m.
Scottsdale Ranch Community Center
Members Present: Nancy
Brandl, Secretary
Steve
Grumkoski, Director
Noel
Iverson, Treasurer
Lisa
LaTourette, Director
Holly
McCune, President
Brad
Munger, Director
Art Rosenquist,
Director
Staff Present: Amber
Sharp, Community Management & Consulting
Holly McCune, President, called the meeting to order at 6:30
p.m. A quorum of directors was present.
Homeowners’ Open Forum:
·
Resident expressed concern about whether water
was still being sprayed on the other side of her back wall – the wall is in
full view when entering the via Linda entrance.
She didn’t want the wall deteriorating over time as before. The wall was repainted recently, and the
sprinklers are being redirected so there should be no further water damage from
that side of the wall.
·
Comment made about a resident’s pool turning
green at 9451 N. 106th St.; Amber will call the City to resolve
problem.
Approval of Minutes:
MOTION: It was moved and seconded to approve the
minutes of the regular board meeting on
February 23, 2016. APPROVED.
President’s Report:
·
Holly will be responsible for the Suntree East blog
and the Suntree East email account.
·
Question whether we could post our HOA fees on
our website. Board consensus was no, but
a statement could be included to contact your real estate agent for up-to-date
information.
·
Question on whether our community had exclusive
access to a handyman. George Siuba,
Suntree East resident, is available for general handyman tasks; he is an
electrician by trade.
Finance Report:
·
No issues discussed.
·
Request was made to add another financial report
each month - an ‘excel’ view for ‘year at a glance’ information.
Community Management & Consulting:
·
There are still 8 homeowners who have
outstanding payments with regard to the special assessment (over a year
ago). They are all being funneled
through the appropriate legal channels to secure the funds.
Committee Reports:
a.
Home Improvement Committee
o
Discussed new approval process for home
improvement requests. SR reviews first;
they will approve/deny; Suntree East will then sign to approve or deny and
notify homeowner of final decision. If
we disagree with SR’s approval or denial, we will explore other options and/or
come to a compromise with the homeowner.
Appeals will also be reviewed and handled accordingly.
b.
Pool Committee
o
Pool
heater status was discussed. Decision
will need to be made soon with regard to replacing the main pool heater with a
more efficient heater for $4,700 vs. a less efficient heater for almost half
the price. The gas bills are high, and
it might be worth the initial expense for a more efficient heater. The existing heater could be moved to the spa
until that one needs to be replaced.
o
Solar
panels were explored for added efficiency, but there is not enough space for the
solar panels to make the venture worth the expense.
c. Tree/Shrub
Committee
o
Olive tree droppings on Mountain View were
observed; these trees (9) will be sprayed soon.
o
Rats and fruit-picking problem – under the
CC&R rule of “right to cure” clause, the board can assign a licensed
professional to remove excessive fruit if it is encouraging rat activity.
o
Replacement tree-planting is currently being
assessed by Joe.
o
MOTION: Groundskeeper was chosen to remove designated
trees in the planter boxes along Mountain View Rd. so that repairs and painting
can start as soon as possible. APPROVED.
Old Business:
a.
Front
entrance renovation discussion -
o
Annual flowers were decided not appropriate for
the front entrance at this time. Board
will, however, assess the time, expense and maintenance necessary to keep
flowers fresh and blooming. Annual
blooms were not considered for this space because it is not part of Joe’s
contract, and the drip/sprinkler system was not designed to accommodate them.
o
It was agreed to have Joe replicate the right
exit corner area to be identical with the landscape design directly opposite in
the entry lane.
o
It was agreed that the newest up-lighting in the
center planter is sufficient. More
up-lighting may be installed in the future.
b.
Common Walls -
o
4 bids were received for the painting of the
exterior walls. Certa-Pro was determined
to be the best offer at $10,500. MOTION:
Certa-Pro is selected to paint and repair the Suntree East perimeter
walls with Dunn & Edward Wooded Acre (excluding the Morningside Apartment
wall), including painting all metal gates and metal fencing to match the
Suntree East front entry gate. Certa-Pro
will be paid the required 25% down payment.
As soon as designated trees are removed from the planter boxes on
Mountain View, the project will start, no later than the last week in
April. APPROVED.
o
Certain homeowners on Fanfol will be sent
notices from Amber explaining the painting project and approximate timing and request
they cooperate with the painters by removing any personal foliage from the wall
that could be affected by the powerwashing, repair and paint spraying. Some homeowners may be asked to share their
water source for the powerwashing, and they will be reimbursed accordingly.
New Business:
·
New officers voted by the board are as follows:
o
Holly McCune – President
o
Noel Iverson – Treasurer
o
Nancy Brandl – Secretary
o
Steve Grumkoski – Director (board appointed)
o
Lisa LaTourette – Director
o
Brad Munger – Director
o
Art Rosenquist – Director
·
MOTION: Board appointed and voted Steve Grumkoski to
become a 2-year term director to join the Suntree East HOA Board. APPROVED.
·
Committees were reviewed and new members added
as follows:
o
Infrastructure (pool) – Art Rosenquist, Chair,
with George Siuba (non-board resident)
o
Architecture (home improvement) – Nancy Brandl,
Chair, with Lisa LaTourette
o
Finance – Noel Iverson, Chair, with Brad Munger
o
Rules & Regulations – Holly McCune, Brad
Munger
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 8:35 p.m. APPROVED.
Submitted by:
Nancy
Brandl
Secretary
