Minutes of Board of Directors Meeting

Suntree East Homeowners Association

May 15, 2017, 6:30 p.m.

 

Members Present:                        Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Members Absent: Steve Grumkoski, President and Linda Wood, Director

 

 

Phyllis Champeau, Vice President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: N/a

 

Minutes: Art moved to approve the meeting minutes from April 2017, seconded by Katie, motion carried.

 

Financial Report: Brad reported that income was under budget and expenses were over budget for the month of April. Overages in expenses due to tree trimming and plant replacements. Budgeted numbers for these categories may need to be increased for 2018.  

 

President Report: Steve noted (via Phyllis) that the ficus trees were well trimmed but quite a bit of debris was left.

 

Committees:

 

Back and Front Gates

·         New signage addressing trespassing and resident usage will be posted at both the front and back entrances.

 

Pool Committee

 

·         Art will investigate avenues for repairing the pool floor. This will be done towards the end of the year when the weather is cooler.

Old Business:

·         Pool Umbrellas-  The Board unanimously approved the color Turquoise for the umbrella color. Brad will submit the architectural request to Scottsdale Ranch.   

 

·         Benches in Common Area-  Phyllis provided a map of possible locations for bench placement to the Board for their review. Upon discussion only one location was omitted. Styles and colors of benches will be reviewed at the next meeting.  

 

·         Pool Bathroom Tile   Katie provided some early samples of wall and flooring tile for Board review. Additional samples and possible installation cost will be discussed at the next meeting.

 

·         CC&R and R&R Amendments: Phyllis requested that Board members review the first four sections of the R&R and bring any proposed changes to the next meeting.

 

 

New Business:

·         Newsletter-  Amber will draft a newsletter containing topics of the Board’s choosing.

 

·         Front Entrance Palm Tree Lighting: The Board unanimously agreed to inquire as to why

Scottsdale Ranch required the removal of the lights.

 

·         Recorder Etiquette- Amber will review the first ever recording of the Board meeting and advise the Board of any procedures that may need to be put in place and ensure recordings can be archived and placed on the website for homeowner access.

 

·         Front and Back Yard Maintenance- The Board discussed overgrown bushes/trees and fruit trees that are not maintained properly (fruit removed on a regular basis) Amber will check the legality of trimming branches that may grow over into a neighboring back yard, when Bougainvillea bushes should be trimmed and obtain a listing of trees and bushes that could possibly be presented to homeowners as options going forward.   

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:05 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager