Special Board meeting March 12th, 2017 4:30pm Community pool

January Board Minutes Approved

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

January 16, 2017, 6:30 p.m.

Members Present:                                   Holly McCune, President

                                                                Steve Grumkoski, Vice President

                                                                Noel Iverson, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Brad Munger, Director

                                                                Katie Siuba, Director

Staff Absent:                                     Amber Sharp, Community Management & Consulting                   

Holly McCune, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Minutes for November minutes were motioned and seconded: APPROVED

President report: Management company received a report of a dog attack that happened on December 7^th. Both owners have spoken but management will address the situation.   

Financial Report: Noel reported a small loss in income but noted that gas was under budget for the year. Water costs were over budget for the year but the overage was attributed to hotter than average summer.

2017 Budget Review: Brad reviewed the 2017 budget draft noting any changes from the prior year. Request to add a line item in the budget for bathroom supplies. Vendor contracts reviewed for the 2017 calendar year.

·         Art moved to increase the landscaping contract fee by 3% for 2017, seconded by Noel. Motion failed due to lack of approval. Steve moved to increase the landscape contract fee by 2.5% for 2017, seconded by Noel, motion carried. Art opposed.

·         Steve moved to increase the management contract fee by %2.5 for 2017, seconded by Noel, motion carried.  

Committees:

Belinkoff Request

·         Art moved to approve the request to replace the garage door, seconded by Noel, motion carried.

Hallman Request

·         Art moved to approve the window replacement, seconded by Brad, motion carried.

Chauncey Request

·         Art moved to approve the request to replace the garage door, seconded by Brad, motions carried.

Pool:  Art reported that the depth markers on the side of the pool to be replaced.

Old Business:

·         Brad will continue to investigate cloth umbrella options for the pool are.

New Business:

·         The possibility of placing a bench in the common areas has been brought up by residents. Art will investigate possible options.

·         Installation of shower hooks in the pool restrooms, Linda moved to approve the installation, seconded by Art, motion carried.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:55 p.m.  APPROVED.

Submitted by,

Amber Sharp

Community Manager

February Board Meeting will held at the Suntree East community pool at 6:30

ANNUAL MEETING DATE SET FOR MARCH 14th 6:30pm

SUNTREE EAST HOA ANNUAL MEETING IS MARCH 14th at 6:30 pm


SCOTTSDALE RANCH COMMUNITY CENTER. MAIN ROOM

6:30pm

November Meeting Minutes Approved

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

November 21, 2016, 6:30 p.m.

Members Present:                                    Linda Wood, Director

                                                                Brad Munger, Director

                                                                Steve Grumkoski, Vice President

                                                                Holly McCune, President

                                                                Art Rosenquist, Director (Via Phone)

                                                                Katie Shuba, Director

Members Absent:                           Noel Iverson, Treasurer                                                               

Staff Absent:                              Amber Sharp, Community Management & Consulting                   

Holly McCune, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Minutes for October minutes were motioned and seconded: APPROVED

Homeowner mentioned the soap dispensers were attached to the mirrors in the pool bathrooms. Board made record of it and will move them to a convenient location in the bathrooms.

President report: Olive trees still dropping olives. Roof rats are still a problem in the neighborhood. A homeowner called Community Management about a party on their street. Palm trees in resident’s yard still not trimmed. Scottsdale Ranch will be notified.

Pony wall on 105^th and Mountain View gate was painted by Certa pro. The pony wall on the other side was not. Board members will look at the walls to decide what to do. Scottsdale Ranch was inquiring.

Homeowner emailed and was concerned about a vacant house next door. Trees and branches are over growing.

Financial Report: Brad shared the projected 2017 budget. HOA dues will remain at $185.00 for 2017. A letter will be sent out to the residents stating no increased HOA fees.  Vendor contracts should be reviewed for 2017

Committees:

MOTION:  Approve Awning for resident’s window. Art motion Linda seconded. APROVED

MOTION:  Install pool heater at $2836 installed with 2 yr warranty. Motion Art: Second Linda APPROVED.

MOTION: G and S services for cleaning contract for pool area and pool bathrooms. Motion: Art Second: Brad. APPROVED

MOTION: Acid wash the hot tub and pool when repairs are made: Motion: Art Second: Brad APPROVED

MOTION: KyCo Roofing for tile roof repair: Motion Art Second: Steve. Approved

MOTION: Cetra pro to paint pool fencing to match the front and back gates:   Motion Art; Second Brad Approved

MOTION: Decorate the front entrance and end of year gifts for Joe, his crew and Amber.  Motion: Holly Second: Linda

The board made a decision to cancel the December board meeting.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:42 p.m.  APPROVED.

EXECUTIVE SESSION:

Motion for executive session decision on Homeowner’s late fees and one-time assessment

Motion:  Holly Second: Brad

Adjournment: It was moved and seconded to adjourn at 8:00pm

Submitted by,

Holly McCune

President

Pool fencing being painted Weekend Jan. 20-22, 2017

The pool fencing metal is being painted to match the front and back gates.  Thank you for your patience as the work is being done.

NO DECEMBER BOARD MEETING

The December board meeting has been cancelled, so our residents and boards members can enjoy the holiday with friends and families.  Safe travels to all. See everyone in the New Year at January's meeting.