Minutes of Board of Directors Meeting

Suntree East Homeowners Association

September 18, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                         Phyllis Champeau, Vice President
                                                         Brad Munger, Treasurer
                                                         Art Rosenquist, Director
                                                         Linda Wood, Director
                                                         Peggy Longerbeam, Director
                                                         Katie Siuba, Director

 

Steve Grumkoski, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowner Forum: No homeowners present.  

Minutes: Brad moved to approve the meeting minutes from August 2017, seconded by Linda, motion carried.

Financial Report: Brad reported that August is the most favorable month of the year thus far. The landscape category that has been continuously over budget YTD was under budget for August.  

President Report: Steve noted that he is pleased with continued achievements and still received positive feedback from residents.

 

Committees:

Pool Committee

·         George will turn on the gas for the pool and spa. Repairs to the interior of the pool still on schedule to be evaluated in December.  

Front Entrance

·         No further issues reported.

 

Old Business:

·         Pool Umbrellas-  The post has been installed; umbrella installation to follow.  

 

·         Benches in Common Area-  Phyllis moved to approve the installation of 5 concrete benches in various areas within the community area, seconded by Steve, motion carried.    

·         Pool Bathroom Tile:  Awaiting additional installation quotes.

·         CC&R and R&R Amendments: Further review will be done at October meeting.

·         Legal Counsel Contract:  The Board discussed the necessity of having two legal firms for the Association. Prior to making a final decision on retaining or terminate either contract, Amber will compare general counsel costs and verify if a Retainer contract is available through the second legal firm.

 

 

New Business:

·         Front Yards without Grass:  The Board discussed possible alternatives for those front yards that are without grass either on an annual basis or during the summer. Brad will investigate possible grass options.

 

·         Signage for Estate Sale:  The Board reviewed a request to place signs at the front entrance advertising an estate sale. The Board denied the request keeping with existing polices for both Suntree East and Scottsdale Ranch.

·         Request from #133: The Board reviewed a request from the owner of Lot 133 to waive late and legal fees from their account. Art moved to deny the request, seconded by Linda, motion carried. Motion opposed by Steve.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:53 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

August 21, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                         Brad Munger, Treasurer
                                                         Art Rosenquist, Director
                                                         Peggy Longerbeam, Director                                                      

 

Members Absent:                          Phyllis Champeau, Vice President

                                                          Linda Wood, Director
                                                          Katie Siuba, Director

 

Steve Grumkoski, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowner Forum: No homeowners present.  

Minutes: Peggy moved to approve the meeting minutes from July 2017, seconded by Brad, motion carried.

Financial Report: Brad reported that revenue still remains slightly ahead of budget noting that while water was over budget for the month of July expenses continue to be slightly under budget.

 

President Report: Steve noted that he is pleased with continued achievements and still received positive feedback from residents.

 

Committees:

Pool Committee

·         Spa jets are currently not working; an electrician will be contacted for repair.

Front Entrance

·         Since the July meeting, ParkPro has been contacted on multiple occasions regarding the Via Linda gate not opening. Adjustments to the gate system have been made that will avoid this issue in the future.

Old Business:

·         Pool Umbrellas-  Installation of approved pool umbrella is scheduled for August 28, 2017.

 

·         Benches in Common Area-  Topic to be discussed at September meeting.   

·         Pool Bathroom Tile:  Awaiting additional installation quotes.

·         CC&R and R&R Amendments: Further review will be done at September meeting.  

New Business:

·         Legal Counsel Contract:  The Board discussed the necessity of having two legal firms for the Association. Prior to making a final decision on retaining or terminate either contract, Amber will compare general counsel costs and verify if a Retainer contract is available through the second legal firm.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:20 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

July 17, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                          Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Peggy Longerbeam, Director

  

 

Members Absent:                           Katie Siuba, Director

 

Steve Grumkoski, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

 

Homeowner Forum: No homeowners present.  

 

Minutes: Phyllis moved to approve the meeting minutes from June 2017, seconded by Linda, motion carried.

 

Financial Report: Brad reported numbers are still trending close to budgeted numbers with income remaining slightly ahead.

 

President Report: Steve reported on two irrigation leaks that occurred since the June meeting.

 

Committees:

Pool Committee

·         The Board reviewed a proposal to replace the spa heater for an amount not to exceed $2,516.95. Art moved to accept the proposal as presented, seconded by Brad, motion carried.

 

Front Entrance

·         Installation of front sliders to be completed, Friday 21, 2017.

Arganbright Request

·         Architectural request from owner of 10540 E. Saddlehorn for installation of a front entry gate was reviewed. Art moved to approved the request, seconded by Linda, motion carried.

Old Business:

 

·         Pool Umbrellas-  Appeal submitted to Scottsdale Ranch for the installation of a pool umbrella by the spa. Appeal approved on a 6-month trial basis and that the color of the umbrella be Desert Sand.

 

·         Benches in Common Area-  Phyllis will submit architectural request to Scottsdale Ranch for the placement of benches in the common area. 

 

·         Pool Bathroom Tile:  Awaiting additional installation quotes.

 

·         CC&R and R&R Amendments: The Board reviewed the remainder of the R&R.  Scottsdale Ranch will be contacted regarding verbiage pertaining to Satellite dishes and holiday decorations. Final review will be done at August meeting.  

 

·         Newsletter-  Amber will incorporate changes per the Board. Final draft to be distributed by the end of July.

New Business:

·         Tree Located 10579 Saddlehorn:  Irrigation leaks in the vicinity of this address may be attributed to the root system of the tree in the front yard. The Board will monitor the situation. 

·         Social Committee Flyers and Updates-  Flyer will be sent with community newsletter.

 

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:03 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

June 19, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                          Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Steve Grumkoski, President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: Leaking APS transformer at 10515 Fanfol Lane.

 

Minutes: Art moved to approve the meeting minutes from May 2017, seconded by Katie, motion carried.

 

Financial Report: Brad reported that numbers are still trending well noting that electrical cost was very low (Amber will review invoice) and that landscape improvements continue to be over budget as does tree trimming.   

 

President Report: Steve noted that residents seem to be pleased and thanked the Board for being responsive to requests.  

 

Committees:

 

Back and Front Gates

·         Amber will contact ParkPro for a status on the installation of the operators on the front gate.

 

Pool Committee

·         No update at this time.

 

Hudak Request

·         Architectural request from owner of 9739 N. 106^th Place for installation of new windows and doors was reviewed. Art moved to approved the request, seconded by Linda, motion carried.

Old Business:

 

·         Pool Umbrellas-  Brad submitted an architectural request to Scottsdale Ranch which was denied. The Board will appeal the denial.  

 

·         Benches in Common Area-  Phyllis provided color samples for the benches; the preferred color was the lightest color available. The approximate cost for 5 benches would be under $2,500.00. Amber will contact Scottsdale Ranch to see if their approval is required prior to ordering the benches.

 

·         Pool Bathroom Tile:  Additional samples of wall and flooring tile were provided for Board review. Additional samples and possible installation cost will be discussed at the next meeting.

 

·         CC&R and R&R Amendments: The Board reviewed the first 4 sections of the R&R. Approved changes will be incorporated in the rough draft and reviewed at the next meeting.

 

·         Front Entrance Palm Tree Lighting: This item has been tabled.

 

·         Newsletter-  Amber will incorporate changes per the Board. Draft to be reviewed at the next meeting.

 

New Business:

·         Palm Tree Trimming: The Board reviewed a quote from Groundskeeper in the amount of $1,335.60 for the trimming of the palm trees in the common area. Art moved to accept the quote from Groundskeeper, seconded by Linda, motioned carried.

 

·         Ficus Tree at 10615 Fanfol- A homeowner had contacted the management company regarding a neighboring tree that is causing damage to his home. Due to the nature of the situation, the Board have asked that Amber contact the owner  

 

·         Pool Gate: The pool gate still continues to be left open. Steve will investigate possible ways to ensure it stays closed.

 

·         Paint Touchup in Pool Area:  Various areas of paint in the pool area are in need of be touched up; project has been completed. 

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:25 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

Upcoming Events 2017-2018

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

May 15, 2017, 6:30 p.m.

 

Members Present:                        Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Members Absent: Steve Grumkoski, President and Linda Wood, Director

 

 

Phyllis Champeau, Vice President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: N/a

 

Minutes: Art moved to approve the meeting minutes from April 2017, seconded by Katie, motion carried.

 

Financial Report: Brad reported that income was under budget and expenses were over budget for the month of April. Overages in expenses due to tree trimming and plant replacements. Budgeted numbers for these categories may need to be increased for 2018.  

 

President Report: Steve noted (via Phyllis) that the ficus trees were well trimmed but quite a bit of debris was left.

 

Committees:

 

Back and Front Gates

·         New signage addressing trespassing and resident usage will be posted at both the front and back entrances.

 

Pool Committee

 

·         Art will investigate avenues for repairing the pool floor. This will be done towards the end of the year when the weather is cooler.

Old Business:

·         Pool Umbrellas-  The Board unanimously approved the color Turquoise for the umbrella color. Brad will submit the architectural request to Scottsdale Ranch.   

 

·         Benches in Common Area-  Phyllis provided a map of possible locations for bench placement to the Board for their review. Upon discussion only one location was omitted. Styles and colors of benches will be reviewed at the next meeting.  

 

·         Pool Bathroom Tile   Katie provided some early samples of wall and flooring tile for Board review. Additional samples and possible installation cost will be discussed at the next meeting.

 

·         CC&R and R&R Amendments: Phyllis requested that Board members review the first four sections of the R&R and bring any proposed changes to the next meeting.

 

 

New Business:

·         Newsletter-  Amber will draft a newsletter containing topics of the Board’s choosing.

 

·         Front Entrance Palm Tree Lighting: The Board unanimously agreed to inquire as to why

Scottsdale Ranch required the removal of the lights.

 

·         Recorder Etiquette- Amber will review the first ever recording of the Board meeting and advise the Board of any procedures that may need to be put in place and ensure recordings can be archived and placed on the website for homeowner access.

 

·         Front and Back Yard Maintenance- The Board discussed overgrown bushes/trees and fruit trees that are not maintained properly (fruit removed on a regular basis) Amber will check the legality of trimming branches that may grow over into a neighboring back yard, when Bougainvillea bushes should be trimmed and obtain a listing of trees and bushes that could possibly be presented to homeowners as options going forward.   

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:05 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

April 17, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                          Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Linda Wood, Director

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Steve Grumkoski, President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: It was noted that the plaster on the bottom of the pool is failing in different areas. Art will investigate.

 

Minutes: Art moved to approve the meeting minutes from March 2017 with the correction to the spelling of Phyllis’ name, seconded by Phyllis, motion carried.

 

Financial Report: Brad reported that the income for the year was still a bit over budget and expenses continue to be under budget. Brad noted that the gas bill had not been received in March; Amber will verify receipt of the gas bill. Brad asked that the gravel applied to GL #852 be moved to the Capital Improvement account.

 

 

Committees:

Architectural Request

·         Phyllis moved to approve a request to install an awning on the back wall of 10569 E. Fanfol Lane, seconded by Brad, motion carried.

·         Art moved to approve the request for exterior painting of 9487 N. 106^th Place and 9442 N. 105^th Street, seconded by Linda, motion carried.

 

Front Gate Committee

·         Linda moved to approve a quote from Park Pro in the amount of $6,486.60 for the installation of front operators (including a back-up battery) to the Via Linda Gate, seconded by Phyllis, motion carried.

 

Pool Committee

 

·         Art reported that the spa heater did fail but he and George Siuba were able to repair it. Art believes it may last another year at the most.

 

 

Old Business:

 

·         Pool Umbrellas- Phyllis moved to purchase one umbrella that will be placed next to the spa for an amount not to exceed $2,500.00, seconded by Linda, motion carried.  Board unanimously approved the color Aquatic Blue.  

·         Benches in Common Area-  Phyllis will identify possible locations for the placement of benches in the common area. The Board will review at the May meeting.

·         Recorder for Meeting Minutes-  Art moved to approve the purchase of a recorder for the Association meetings for an amount not to exceed $250.00, seconded by Brad, motion carried.

 

 

New Business:

·         Recognition of Parish Wood- Art moved to allow the planting of a tree and the placement of a plaque in the common area to the east of the pool in memory of Parish Wood, seconded by Peggy, motion carried.

·         Placement of Cable Wires on 105^th Place- Amber will contact Cox regarding the temporary lines that have been placed across front lawns in the community.

·         Front Entrance Inquiries-  Steve shared questions and concerns he had received from a resident.

·         CC&R and R&R Amendments-  Phyllis volunteered to review the R&R for areas that are in need of updating or eliminating.

·         Light Fixture in Pool Tower- Art moved to replace the existing light fixture in the pool tower with a new fixture and LED lighting for an amount not to exceed $750.00, seconded by Peggy, motion carried.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:37 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager