Minutes of Board of Directors Meeting

Suntree East Homeowners Association

June 19, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                          Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Steve Grumkoski, President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: Leaking APS transformer at 10515 Fanfol Lane.

 

Minutes: Art moved to approve the meeting minutes from May 2017, seconded by Katie, motion carried.

 

Financial Report: Brad reported that numbers are still trending well noting that electrical cost was very low (Amber will review invoice) and that landscape improvements continue to be over budget as does tree trimming.   

 

President Report: Steve noted that residents seem to be pleased and thanked the Board for being responsive to requests.  

 

Committees:

 

Back and Front Gates

·         Amber will contact ParkPro for a status on the installation of the operators on the front gate.

 

Pool Committee

·         No update at this time.

 

Hudak Request

·         Architectural request from owner of 9739 N. 106^th Place for installation of new windows and doors was reviewed. Art moved to approved the request, seconded by Linda, motion carried.

Old Business:

 

·         Pool Umbrellas-  Brad submitted an architectural request to Scottsdale Ranch which was denied. The Board will appeal the denial.  

 

·         Benches in Common Area-  Phyllis provided color samples for the benches; the preferred color was the lightest color available. The approximate cost for 5 benches would be under $2,500.00. Amber will contact Scottsdale Ranch to see if their approval is required prior to ordering the benches.

 

·         Pool Bathroom Tile:  Additional samples of wall and flooring tile were provided for Board review. Additional samples and possible installation cost will be discussed at the next meeting.

 

·         CC&R and R&R Amendments: The Board reviewed the first 4 sections of the R&R. Approved changes will be incorporated in the rough draft and reviewed at the next meeting.

 

·         Front Entrance Palm Tree Lighting: This item has been tabled.

 

·         Newsletter-  Amber will incorporate changes per the Board. Draft to be reviewed at the next meeting.

 

New Business:

·         Palm Tree Trimming: The Board reviewed a quote from Groundskeeper in the amount of $1,335.60 for the trimming of the palm trees in the common area. Art moved to accept the quote from Groundskeeper, seconded by Linda, motioned carried.

 

·         Ficus Tree at 10615 Fanfol- A homeowner had contacted the management company regarding a neighboring tree that is causing damage to his home. Due to the nature of the situation, the Board have asked that Amber contact the owner  

 

·         Pool Gate: The pool gate still continues to be left open. Steve will investigate possible ways to ensure it stays closed.

 

·         Paint Touchup in Pool Area:  Various areas of paint in the pool area are in need of be touched up; project has been completed. 

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:25 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

Upcoming Events 2017-2018

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

May 15, 2017, 6:30 p.m.

 

Members Present:                        Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Members Absent: Steve Grumkoski, President and Linda Wood, Director

 

 

Phyllis Champeau, Vice President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: N/a

 

Minutes: Art moved to approve the meeting minutes from April 2017, seconded by Katie, motion carried.

 

Financial Report: Brad reported that income was under budget and expenses were over budget for the month of April. Overages in expenses due to tree trimming and plant replacements. Budgeted numbers for these categories may need to be increased for 2018.  

 

President Report: Steve noted (via Phyllis) that the ficus trees were well trimmed but quite a bit of debris was left.

 

Committees:

 

Back and Front Gates

·         New signage addressing trespassing and resident usage will be posted at both the front and back entrances.

 

Pool Committee

 

·         Art will investigate avenues for repairing the pool floor. This will be done towards the end of the year when the weather is cooler.

Old Business:

·         Pool Umbrellas-  The Board unanimously approved the color Turquoise for the umbrella color. Brad will submit the architectural request to Scottsdale Ranch.   

 

·         Benches in Common Area-  Phyllis provided a map of possible locations for bench placement to the Board for their review. Upon discussion only one location was omitted. Styles and colors of benches will be reviewed at the next meeting.  

 

·         Pool Bathroom Tile   Katie provided some early samples of wall and flooring tile for Board review. Additional samples and possible installation cost will be discussed at the next meeting.

 

·         CC&R and R&R Amendments: Phyllis requested that Board members review the first four sections of the R&R and bring any proposed changes to the next meeting.

 

 

New Business:

·         Newsletter-  Amber will draft a newsletter containing topics of the Board’s choosing.

 

·         Front Entrance Palm Tree Lighting: The Board unanimously agreed to inquire as to why

Scottsdale Ranch required the removal of the lights.

 

·         Recorder Etiquette- Amber will review the first ever recording of the Board meeting and advise the Board of any procedures that may need to be put in place and ensure recordings can be archived and placed on the website for homeowner access.

 

·         Front and Back Yard Maintenance- The Board discussed overgrown bushes/trees and fruit trees that are not maintained properly (fruit removed on a regular basis) Amber will check the legality of trimming branches that may grow over into a neighboring back yard, when Bougainvillea bushes should be trimmed and obtain a listing of trees and bushes that could possibly be presented to homeowners as options going forward.   

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:05 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

April 17, 2017, 6:30 p.m.

 

Members Present:                        Steve Grumkoski, President

                                                          Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Linda Wood, Director

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                                Katie Siuba, Director

 

 

Steve Grumkoski, President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

 

Homeowner Forum: It was noted that the plaster on the bottom of the pool is failing in different areas. Art will investigate.

 

Minutes: Art moved to approve the meeting minutes from March 2017 with the correction to the spelling of Phyllis’ name, seconded by Phyllis, motion carried.

 

Financial Report: Brad reported that the income for the year was still a bit over budget and expenses continue to be under budget. Brad noted that the gas bill had not been received in March; Amber will verify receipt of the gas bill. Brad asked that the gravel applied to GL #852 be moved to the Capital Improvement account.

 

 

Committees:

Architectural Request

·         Phyllis moved to approve a request to install an awning on the back wall of 10569 E. Fanfol Lane, seconded by Brad, motion carried.

·         Art moved to approve the request for exterior painting of 9487 N. 106^th Place and 9442 N. 105^th Street, seconded by Linda, motion carried.

 

Front Gate Committee

·         Linda moved to approve a quote from Park Pro in the amount of $6,486.60 for the installation of front operators (including a back-up battery) to the Via Linda Gate, seconded by Phyllis, motion carried.

 

Pool Committee

 

·         Art reported that the spa heater did fail but he and George Siuba were able to repair it. Art believes it may last another year at the most.

 

 

Old Business:

 

·         Pool Umbrellas- Phyllis moved to purchase one umbrella that will be placed next to the spa for an amount not to exceed $2,500.00, seconded by Linda, motion carried.  Board unanimously approved the color Aquatic Blue.  

·         Benches in Common Area-  Phyllis will identify possible locations for the placement of benches in the common area. The Board will review at the May meeting.

·         Recorder for Meeting Minutes-  Art moved to approve the purchase of a recorder for the Association meetings for an amount not to exceed $250.00, seconded by Brad, motion carried.

 

 

New Business:

·         Recognition of Parish Wood- Art moved to allow the planting of a tree and the placement of a plaque in the common area to the east of the pool in memory of Parish Wood, seconded by Peggy, motion carried.

·         Placement of Cable Wires on 105^th Place- Amber will contact Cox regarding the temporary lines that have been placed across front lawns in the community.

·         Front Entrance Inquiries-  Steve shared questions and concerns he had received from a resident.

·         CC&R and R&R Amendments-  Phyllis volunteered to review the R&R for areas that are in need of updating or eliminating.

·         Light Fixture in Pool Tower- Art moved to replace the existing light fixture in the pool tower with a new fixture and LED lighting for an amount not to exceed $750.00, seconded by Peggy, motion carried.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 8:37 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

 

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

March 20, 2017, 6:30 p.m.

 

Members Present:                        Phyllis Champeau, Vice President

                                                                Brad Munger, Treasurer

                                                                Linda Wood, Director

                                                                Art Rosenquist, Director

                                                                Peggy Longerbeam, Director

                                                               

 

Members Absent: Steve Grumkoski, President and Katie Siuba, Director

 

Phyllis Champeau, Vice President, called the meeting to order at 6:31 p.m.  A quorum of directors was present.

Minutes; Art moved to approve the meeting minutes from February 2017, seconded by Linda, motion carried.

Financial Report: Brad reported that the income for the year was a bit over budget but is due to homeowner pre-paid assessments. Expenses are under budget but gas has gone up which is to be expected this time of year.

Committees:

Architectural Request

·         Phyllis moved to approve a request to install a courtyard gate at 9799 N. 106^th Place, seconded by Brad, motion carried.

 

Front Gate Committee

·         The Board reviewed two quotes from ParkPro. The first quote in the amount of $4,119.98 is for the installation of a Tomar System which allows emergency personnel to access the community. The second quote in the amount of $25,468.57 is the replace the gate operators. Brad moved to accept both quotes as presented, seconded by Peggy, motion carried. ParkPro will be submitting a quote to replace the motherboard for the gate system.

 

Old Business:

·         Pool Umbrellas- Brad provided a rendering of the pool umbrellas for Board review. Board members present raised concerns regarding the stability of the umbrellas and their ability to withstand the monsoon season as well as possible issues with the holes that will be left in the pool decking after the removal of the current umbrellas.  Brad will obtain a structural appraisal as well as an additional quote for an umbrella with a post on one end as opposed to the middle.

·         Benches in Common Area- Topic will be discussed at the April meeting.

New Business:

·         Tree Trimming Quote- The Board reviewed a quote from Groundskeeper for tree trimming in the amount of $5,675.00. Art moved to approve the quote as presented, seconded by Linda, motion carried.

·         Lighting- Peggy moved to replace the current light bulbs on 105^th St. and 106^th with new LED sodium bulbs in the amount of $84.00 each, seconded by Linda, motion carried.

 

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:50 p.m.  APPROVED.

 

Submitted by,

Amber Sharp

Community Manager

Special Board meeting March 12th, 2017 4:30pm Community pool

January Board Minutes Approved

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

January 16, 2017, 6:30 p.m.

Members Present:                                   Holly McCune, President

                                                                Steve Grumkoski, Vice President

                                                                Noel Iverson, Treasurer

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

                                                                Brad Munger, Director

                                                                Katie Siuba, Director

Staff Absent:                                     Amber Sharp, Community Management & Consulting                   

Holly McCune, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Minutes for November minutes were motioned and seconded: APPROVED

President report: Management company received a report of a dog attack that happened on December 7^th. Both owners have spoken but management will address the situation.   

Financial Report: Noel reported a small loss in income but noted that gas was under budget for the year. Water costs were over budget for the year but the overage was attributed to hotter than average summer.

2017 Budget Review: Brad reviewed the 2017 budget draft noting any changes from the prior year. Request to add a line item in the budget for bathroom supplies. Vendor contracts reviewed for the 2017 calendar year.

·         Art moved to increase the landscaping contract fee by 3% for 2017, seconded by Noel. Motion failed due to lack of approval. Steve moved to increase the landscape contract fee by 2.5% for 2017, seconded by Noel, motion carried. Art opposed.

·         Steve moved to increase the management contract fee by %2.5 for 2017, seconded by Noel, motion carried.  

Committees:

Belinkoff Request

·         Art moved to approve the request to replace the garage door, seconded by Noel, motion carried.

Hallman Request

·         Art moved to approve the window replacement, seconded by Brad, motion carried.

Chauncey Request

·         Art moved to approve the request to replace the garage door, seconded by Brad, motions carried.

Pool:  Art reported that the depth markers on the side of the pool to be replaced.

Old Business:

·         Brad will continue to investigate cloth umbrella options for the pool are.

New Business:

·         The possibility of placing a bench in the common areas has been brought up by residents. Art will investigate possible options.

·         Installation of shower hooks in the pool restrooms, Linda moved to approve the installation, seconded by Art, motion carried.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:55 p.m.  APPROVED.

Submitted by,

Amber Sharp

Community Manager