Sunday, July 16, 2017
Thursday, July 6, 2017
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
May 15, 2017, 6:30 p.m.
Members Present: Phyllis Champeau, Vice President
Brad
Munger, Treasurer
Art
Rosenquist, Director
Peggy
Longerbeam, Director
Katie
Siuba, Director
Members Absent: Steve Grumkoski, President and Linda Wood,
Director
Phyllis Champeau, Vice President, called the meeting to
order at 6:31 p.m. A quorum of directors
was present.
Homeowner Forum: N/a
Minutes: Art
moved to approve the meeting minutes from April 2017, seconded by Katie, motion
carried.
Financial Report:
Brad reported that income was under budget and expenses were over budget for
the month of April. Overages in expenses due to tree trimming and plant
replacements. Budgeted numbers for these categories may need to be increased
for 2018.
President Report:
Steve noted (via Phyllis) that the ficus trees were well trimmed but quite a
bit of debris was left.
Committees:
Back and Front
Gates
·
New signage addressing trespassing and resident
usage will be posted at both the front and back entrances.
Pool Committee
·
Art will investigate avenues for repairing the
pool floor. This will be done towards the end of the year when the weather is cooler.
Old Business:
·
Pool
Umbrellas- The Board unanimously
approved the color Turquoise for the umbrella color. Brad will submit the
architectural request to Scottsdale Ranch.
·
Benches
in Common Area- Phyllis provided
a map of possible locations for bench placement to the Board for their review.
Upon discussion only one location was omitted. Styles and colors of benches
will be reviewed at the next meeting.
·
Pool
Bathroom Tile Katie provided some early samples of wall and
flooring tile for Board review. Additional samples and possible installation
cost will be discussed at the next meeting.
·
CC&R
and R&R Amendments: Phyllis requested that Board members review the
first four sections of the R&R and bring any proposed changes to the next
meeting.
New Business:
·
Newsletter-
Amber will draft a newsletter
containing topics of the Board’s choosing.
·
Front
Entrance Palm Tree Lighting: The Board unanimously agreed to inquire as
to why
Scottsdale Ranch required the removal of the
lights.
·
Recorder
Etiquette- Amber will review the first ever recording of the Board
meeting and advise the Board of any procedures that may need to be put in place
and ensure recordings can be archived and placed on the website for homeowner
access.
·
Front
and Back Yard Maintenance- The Board discussed overgrown bushes/trees
and fruit trees that are not maintained properly (fruit removed on a regular
basis) Amber will check the legality of trimming branches that may grow over
into a neighboring back yard, when Bougainvillea bushes should be trimmed and
obtain a listing of trees and bushes that could possibly be presented to
homeowners as options going forward.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 8:05 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
April 17, 2017, 6:30 p.m.
Members Present: Steve Grumkoski, President
Phyllis Champeau, Vice President
Brad
Munger, Treasurer
Linda
Wood, Director
Art
Rosenquist, Director
Peggy
Longerbeam, Director
Katie
Siuba, Director
Steve Grumkoski, President, called the meeting to order at 6:31
p.m. A quorum of directors was present.
Homeowner Forum: It was noted that the plaster on the bottom
of the pool is failing in different areas. Art will investigate.
Minutes: Art
moved to approve the meeting minutes from March 2017 with the correction to the
spelling of Phyllis’ name, seconded by Phyllis, motion carried.
Financial Report:
Brad reported that the income for the year was still a bit over budget and expenses
continue to be under budget. Brad noted that the gas bill had not been received
in March; Amber will verify receipt of the gas bill. Brad asked that the gravel
applied to GL #852 be moved to the Capital Improvement account.
Committees:
Architectural
Request
·
Phyllis moved to approve a request to install an
awning on the back wall of 10569 E. Fanfol Lane, seconded by Brad, motion
carried.
·
Art moved to approve the request for exterior
painting of 9487 N. 106th Place and 9442 N. 105th Street,
seconded by Linda, motion carried.
Front Gate Committee
·
Linda moved to approve a quote from Park Pro in
the amount of $6,486.60 for the installation of front operators (including a
back-up battery) to the Via Linda Gate, seconded by Phyllis, motion carried.
Pool Committee
·
Art reported that the spa heater did fail but he
and George Siuba were able to repair it. Art believes it may last another year
at the most.
Old Business:
·
Pool
Umbrellas- Phyllis moved to purchase one umbrella that will be placed
next to the spa for an amount not to exceed $2,500.00, seconded by Linda,
motion carried. Board unanimously
approved the color Aquatic Blue.
·
Benches
in Common Area- Phyllis will identify
possible locations for the placement of benches in the common area. The Board
will review at the May meeting.
·
Recorder
for Meeting Minutes- Art moved
to approve the purchase of a recorder for the Association meetings for an
amount not to exceed $250.00, seconded by Brad, motion carried.
New Business:
·
Recognition
of Parish Wood- Art moved to allow the planting of a tree and the
placement of a plaque in the common area to the east of the pool in memory of
Parish Wood, seconded by Peggy, motion carried.
·
Placement
of Cable Wires on 105th Place- Amber will contact Cox
regarding the temporary lines that have been placed across front lawns in the
community.
·
Front
Entrance Inquiries- Steve shared
questions and concerns he had received from a resident.
·
CC&R
and R&R Amendments- Phyllis
volunteered to review the R&R for areas that are in need of updating or
eliminating.
·
Light
Fixture in Pool Tower- Art moved to replace the existing light fixture
in the pool tower with a new fixture and LED lighting for an amount not to
exceed $750.00, seconded by Peggy, motion carried.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 8:37 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Friday, April 21, 2017
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
March 20, 2017, 6:30 p.m.
Members Present: Phyllis Champeau, Vice President
Brad
Munger, Treasurer
Linda
Wood, Director
Art
Rosenquist, Director
Peggy
Longerbeam, Director
Members Absent: Steve Grumkoski, President and Katie Siuba,
Director
Phyllis Champeau, Vice President, called the meeting to
order at 6:31 p.m. A quorum of directors
was present.
Minutes; Art moved to approve the meeting minutes from
February 2017, seconded by Linda, motion carried.
Financial Report:
Brad reported that the income for the year was a bit over budget but is due to
homeowner pre-paid assessments. Expenses are under budget but gas has gone up
which is to be expected this time of year.
Committees:
Architectural
Request
·
Phyllis moved to approve a request to install a
courtyard gate at 9799 N. 106th Place, seconded by Brad, motion
carried.
Front Gate Committee
·
The Board reviewed two quotes from ParkPro. The
first quote in the amount of $4,119.98 is for the installation of a Tomar
System which allows emergency personnel to access the community. The second
quote in the amount of $25,468.57 is the replace the gate operators. Brad moved
to accept both quotes as presented, seconded by Peggy, motion carried. ParkPro
will be submitting a quote to replace the motherboard for the gate system.
Old Business:
·
Pool
Umbrellas- Brad provided a rendering of the pool umbrellas for Board
review. Board members present raised concerns regarding the stability of the
umbrellas and their ability to withstand the monsoon season as well as possible
issues with the holes that will be left in the pool decking after the removal
of the current umbrellas. Brad will
obtain a structural appraisal as well as an additional quote for an umbrella
with a post on one end as opposed to the middle.
·
Benches
in Common Area- Topic will be discussed at the April meeting.
New Business:
·
Tree
Trimming Quote- The Board reviewed a quote from Groundskeeper for tree
trimming in the amount of $5,675.00. Art moved to approve the quote as
presented, seconded by Linda, motion carried.
·
Lighting-
Peggy moved to replace the current light bulbs on 105th St.
and 106th with new LED sodium bulbs in the amount of $84.00 each,
seconded by Linda, motion carried.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 7:50 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Wednesday, March 8, 2017
Tuesday, February 21, 2017
January Board Minutes Approved
Minutes of Board of Directors Meeting
Suntree East Homeowners Association
January 16, 2017, 6:30 p.m.
Members Present: Holly McCune,
President
Steve
Grumkoski, Vice President
Noel
Iverson, Treasurer
Art
Rosenquist, Director
Linda
Wood, Director
Brad
Munger, Director
Katie
Siuba, Director
Staff Absent: Amber Sharp,
Community Management & Consulting
Holly McCune, President, called the meeting to order at 6:30
p.m. A quorum of directors was present.
Minutes for November minutes were motioned and seconded:
APPROVED
President report:
Management company received a report of a dog attack that happened on December
7th. Both owners have spoken but management will address the
situation.
Financial Report:
Noel reported a small loss in income but noted that gas was under budget for
the year. Water costs were over budget for the year but the overage was
attributed to hotter than average summer.
2017 Budget Review: Brad
reviewed the 2017 budget draft noting any changes from the prior year. Request
to add a line item in the budget for bathroom supplies. Vendor contracts
reviewed for the 2017 calendar year.
·
Art moved to increase the landscaping contract
fee by 3% for 2017, seconded by Noel. Motion failed due to lack of approval.
Steve moved to increase the landscape contract fee by 2.5% for 2017, seconded
by Noel, motion carried. Art opposed.
·
Steve moved to increase the management contract
fee by %2.5 for 2017, seconded by Noel, motion carried.
Committees:
Belinkoff Request
·
Art moved to approve the request to replace the
garage door, seconded by Noel, motion carried.
Hallman Request
·
Art moved to approve the window replacement,
seconded by Brad, motion carried.
Chauncey Request
·
Art moved to approve the request to replace the
garage door, seconded by Brad, motions carried.
Pool: Art reported that the depth markers on the
side of the pool to be replaced.
Old Business:
·
Brad will continue to investigate cloth umbrella
options for the pool are.
New Business:
·
The possibility of placing a bench in the common
areas has been brought up by residents. Art will investigate possible options.
·
Installation of shower hooks in the pool
restrooms, Linda moved to approve the installation, seconded by Art, motion
carried.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 7:55 p.m. APPROVED.
Submitted by,
Amber
Sharp
Community
Manager
Thursday, February 9, 2017
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