ANNUAL MEETING DATE SET FOR MARCH 14th 6:30pm

SUNTREE EAST HOA ANNUAL MEETING IS MARCH 14th at 6:30 pm


SCOTTSDALE RANCH COMMUNITY CENTER. MAIN ROOM

6:30pm

November Meeting Minutes Approved

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

November 21, 2016, 6:30 p.m.

Members Present:                                    Linda Wood, Director

                                                                Brad Munger, Director

                                                                Steve Grumkoski, Vice President

                                                                Holly McCune, President

                                                                Art Rosenquist, Director (Via Phone)

                                                                Katie Shuba, Director

Members Absent:                           Noel Iverson, Treasurer                                                               

Staff Absent:                              Amber Sharp, Community Management & Consulting                   

Holly McCune, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Minutes for October minutes were motioned and seconded: APPROVED

Homeowner mentioned the soap dispensers were attached to the mirrors in the pool bathrooms. Board made record of it and will move them to a convenient location in the bathrooms.

President report: Olive trees still dropping olives. Roof rats are still a problem in the neighborhood. A homeowner called Community Management about a party on their street. Palm trees in resident’s yard still not trimmed. Scottsdale Ranch will be notified.

Pony wall on 105^th and Mountain View gate was painted by Certa pro. The pony wall on the other side was not. Board members will look at the walls to decide what to do. Scottsdale Ranch was inquiring.

Homeowner emailed and was concerned about a vacant house next door. Trees and branches are over growing.

Financial Report: Brad shared the projected 2017 budget. HOA dues will remain at $185.00 for 2017. A letter will be sent out to the residents stating no increased HOA fees.  Vendor contracts should be reviewed for 2017

Committees:

MOTION:  Approve Awning for resident’s window. Art motion Linda seconded. APROVED

MOTION:  Install pool heater at $2836 installed with 2 yr warranty. Motion Art: Second Linda APPROVED.

MOTION: G and S services for cleaning contract for pool area and pool bathrooms. Motion: Art Second: Brad. APPROVED

MOTION: Acid wash the hot tub and pool when repairs are made: Motion: Art Second: Brad APPROVED

MOTION: KyCo Roofing for tile roof repair: Motion Art Second: Steve. Approved

MOTION: Cetra pro to paint pool fencing to match the front and back gates:   Motion Art; Second Brad Approved

MOTION: Decorate the front entrance and end of year gifts for Joe, his crew and Amber.  Motion: Holly Second: Linda

The board made a decision to cancel the December board meeting.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:42 p.m.  APPROVED.

EXECUTIVE SESSION:

Motion for executive session decision on Homeowner’s late fees and one-time assessment

Motion:  Holly Second: Brad

Adjournment: It was moved and seconded to adjourn at 8:00pm

Submitted by,

Holly McCune

President

Pool fencing being painted Weekend Jan. 20-22, 2017

The pool fencing metal is being painted to match the front and back gates.  Thank you for your patience as the work is being done.

NO DECEMBER BOARD MEETING

The December board meeting has been cancelled, so our residents and boards members can enjoy the holiday with friends and families.  Safe travels to all. See everyone in the New Year at January's meeting.

October Board Minutes approved

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

October 17, 2016

6:30 p.m.

Scottsdale Ranch Community Center

Members Present:                         Holly McCune, President

                                                      Steve Grumkoski, Vice President

      Noel Iverson, Treasurer   

      Brad Munger, Director

                                                      Art Rosenquist, Director

                                                      Linda Wood, Director

               

                                               

Staff Present:                              Amber Sharp, Community Management & Consulting

Holly McCune, President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowners’ Open Forum:

·         No items were brought forth from the homeowner’s present.

Approval of Minutes:

Art moved to approve the minutes from September, seconded by Steve, motion carried.

Finance Report:

·         Art reviewed the 2017 budget draft that had been done thus far. While the draft is not completed, the early recommendation is that the monthly assessments will not increase for 2017. Final draft will be ready for review and approval at the November meeting.

·         The Board reviewed the delinquency report, specifically former homeowners whose balance is still on the books. After discussing the possibilities of collecting said balances, Art moved to remove the former homeowner balances from the books, seconded by Linda, motion carried.

President Report:

·         Holly reported that the most recent damage to the front entry gate was due to vehicle impact. The responsible party is not known at this time.

·         Cox Communications still continues to perform work within the community and causing damage to the irrigation system in the process. Will continue to work with our contact to ensure the repairs are completed correctly.

Committee Reports

Pool Committee-

·         The hot water heater for the pool shower as well as the dispensers for both paper towels and toilet paper in the pool bathrooms are in need of replacement. Art moved to allow the purchase of the new heater and dispensers for an amount not to exceed $2,000.00, seconded by Brad, motion carried.

·         Art reported that the quote provided by Rich Gerard Pool & Repair for the pool tile replacement came in at $1,485.00. Noel moved to accept the quote, seconded by Art, motion carried. The pool will be closed from November 26, 2016 to December 5, 2016.

·         The umbrellas in the pool area will need to be addressed in the near future as they are starting to deteriorate. Cost for exact replacements will be reviewed as will possibly replacing with cloth umbrellas.

Old Business:

Front Entrance-

·         Linda provided two quotes to the Board for the landscaping at the front entrance. Steve moved to accept the quote from Sun Country for an amount not to exceed $8,000.00, seconded by Brad, motion carried.   

New Business:

Newsletter-

·         A Fall newsletter will be drafted and distributed to all owners.

Holiday Decorations

·         The Board agreed to decorate the front entrance for the upcoming holiday season. Amber will research the cost of possibly having a company do the decorating.

Information Boxes

·         Art reported that he had researched cost to install outdoor information boxes near the mailboxes and the cost was very minimal. Noel moved to install the information boxes next to all mailboxes for an amount not to exceed $400.00, seconded by Art, motion carried.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:50 p.m.  APPROVED.

Submitted by:

Amber Sharp

Community Manager

September Board minutes approved 2016

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

September 19, 2016

6:30 p.m.

Scottsdale Ranch Community Center

Members Present:                          Brad Munger, Director

                                                                Steve Grumkoski, Vice President

                                                                Art Rosenquist, Director

                                                                Linda Wood, Director

Members Absent:                     Holly McCune, President and  Noel Iverson, Treasurer   

               

                                               

Staff Present:                              Amber Sharp, Community Management & Consulting

Steve Grumkoski, Vice President, called the meeting to order at 6:30 p.m.  A quorum of directors was present.

Homeowners’ Open Forum:

·         Inquiry was made as to when the gravel in the common areas will be replaced.

·         Pool bathrooms continue to be an issue with lack of cleaning and attention.

Approval of Minutes:

Linda moved to approve the minutes from August, seconded by Brad, motion carried.

Finance Report:

·         Assessment income was over budget for the month of August

·         Overage in water usage was attributed to irrigation leaks and broken sprinkler heads

·         Overage in insurance due to renewal of policy

·         Reserve transfers on budget

Committee Reports

Nation Request

·         The Board reviewed a request from 9466 North 105^th Place to modify their front yard. Art moved to accept the request as presented, seconded by Brad, motion carried.

Pool Committee

·         Pool tiles will be replaced in either November or December. Two companies have been contacted in an effort to obtain a new portering company.

Old Business:

·         Scottsdale Ranch Irrigation Approval –

o   Linda shared with the Board that after viewing the landscaping around the front entrances of other communities within Scottsdale Ranch, she reached out to the landscape companies that maintain said landscaping. It was discovered that the irrigation systems for the other properties were a mixture of drip systems and bubblers which is what Suntree currently has possibly eliminating the need for a complete overhaul of the existing system.  Art moved to allow Linda to procure additional quotes for the front irrigation, seconded by Brad, motion carried.

New Business:

Tree Trimming Quotes-

·         The Board reviewed tree trimming quotes from Sage Tree Care and Caretaker. Steve moved to accept the quote from Caretaker minus the Ficus trees, seconded by Linda, motion carried.

Adjournment:

MOTION:  It was moved and seconded to adjourn the meeting at 7:45 p.m.  APPROVED.

Submitted by:

Amber Sharp

Community Manager

ATTENTION RESIDENTS

SUNTREE EAST COMMUNITY POOL AND HOT TUB WILL BE CLOSED

NOVEMBER 26TH   - DECEMBER 5^th FOR MAINTENANCE

WE APOLOGIZE FOR ANY INCONVENIENCE THIS MAY CAUSE.

THANK YOU,

SUNTREE EAST HOA