Suntree East Homeowner's Association: March 2016

Minutes of Board of Directors Meeting

Suntree East Homeowners Association

March 21, 2016

6:30 p.m.

Scottsdale Ranch Community Center

Members Present: Nancy Brandl, Secretary

Steve Grumkoski, Director

Noel Iverson, Treasurer

Lisa LaTourette, Director

Holly McCune, President

Brad Munger, Director

Art Rosenquist, Director

Staff Present: Amber Sharp, Community Management & Consulting

Holly McCune, President, called the meeting to order at 6:30 p.m. A quorum of directors was present.

Homeowners’ Open Forum:

· Resident expressed concern about whether water was still being sprayed on the other side of her back wall – the wall is in full view when entering the via Linda entrance. She didn’t want the wall deteriorating over time as before. The wall was repainted recently, and the sprinklers are being redirected so there should be no further water damage from that side of the wall.

· Comment made about a resident’s pool turning green at 9451 N. 106^th St.; Amber will call the City to resolve problem.

Approval of Minutes:

MOTION: It was moved and seconded to approve the minutes of the regular board meeting on

February 23, 2016. APPROVED.

President’s Report:

· Holly will be responsible for the Suntree East blog and the Suntree East email account.

· Question whether we could post our HOA fees on our website. Board consensus was no, but a statement could be included to contact your real estate agent for up-to-date information.

· Question on whether our community had exclusive access to a handyman. George Siuba, Suntree East resident, is available for general handyman tasks; he is an electrician by trade.

Finance Report:

· No issues discussed.

· Request was made to add another financial report each month - an ‘excel’ view for ‘year at a glance’ information.

Community Management & Consulting:

· There are still 8 homeowners who have outstanding payments with regard to the special assessment (over a year ago). They are all being funneled through the appropriate legal channels to secure the funds.

Committee Reports:

a. Home Improvement Committee

o Discussed new approval process for home improvement requests. SR reviews first; they will approve/deny; Suntree East will then sign to approve or deny and notify homeowner of final decision. If we disagree with SR’s approval or denial, we will explore other options and/or come to a compromise with the homeowner. Appeals will also be reviewed and handled accordingly.

b. Pool Committee

o Pool heater status was discussed. Decision will need to be made soon with regard to replacing the main pool heater with a more efficient heater for $4,700 vs. a less efficient heater for almost half the price. The gas bills are high, and it might be worth the initial expense for a more efficient heater. The existing heater could be moved to the spa until that one needs to be replaced.

o Solar panels were explored for added efficiency, but there is not enough space for the solar panels to make the venture worth the expense.

c. Tree/Shrub Committee

o Olive tree droppings on Mountain View were observed; these trees (9) will be sprayed soon.

o Rats and fruit-picking problem – under the CC&R rule of “right to cure” clause, the board can assign a licensed professional to remove excessive fruit if it is encouraging rat activity.

o Replacement tree-planting is currently being assessed by Joe.

o MOTION: Groundskeeper was chosen to remove designated trees in the planter boxes along Mountain View Rd. so that repairs and painting can start as soon as possible. APPROVED.

Old Business:

a. Front entrance renovation discussion -

o Annual flowers were decided not appropriate for the front entrance at this time. Board will, however, assess the time, expense and maintenance necessary to keep flowers fresh and blooming. Annual blooms were not considered for this space because it is not part of Joe’s contract, and the drip/sprinkler system was not designed to accommodate them.

o It was agreed to have Joe replicate the right exit corner area to be identical with the landscape design directly opposite in the entry lane.

o It was agreed that the newest up-lighting in the center planter is sufficient. More up-lighting may be installed in the future.

b. Common Walls -

o 4 bids were received for the painting of the exterior walls. Certa-Pro was determined to be the best offer at $10,500. MOTION: Certa-Pro is selected to paint and repair the Suntree East perimeter walls with Dunn & Edward Wooded Acre (excluding the Morningside Apartment wall), including painting all metal gates and metal fencing to match the Suntree East front entry gate. Certa-Pro will be paid the required 25% down payment. As soon as designated trees are removed from the planter boxes on Mountain View, the project will start, no later than the last week in April. APPROVED.

o Certain homeowners on Fanfol will be sent notices from Amber explaining the painting project and approximate timing and request they cooperate with the painters by removing any personal foliage from the wall that could be affected by the powerwashing, repair and paint spraying. Some homeowners may be asked to share their water source for the powerwashing, and they will be reimbursed accordingly.

New Business:

· New officers voted by the board are as follows:

o Holly McCune – President

o Noel Iverson – Treasurer

o Nancy Brandl – Secretary

o Steve Grumkoski – Director (board appointed)

o Lisa LaTourette – Director

o Brad Munger – Director

o Art Rosenquist – Director

· MOTION: Board appointed and voted Steve Grumkoski to become a 2-year term director to join the Suntree East HOA Board. APPROVED.

· Committees were reviewed and new members added as follows:

o Infrastructure (pool) – Art Rosenquist, Chair, with George Siuba (non-board resident)

o Architecture (home improvement) – Nancy Brandl, Chair, with Lisa LaTourette

o Finance – Noel Iverson, Chair, with Brad Munger

o Rules & Regulations – Holly McCune, Brad Munger

Adjournment:

MOTION: It was moved and seconded to adjourn the meeting at 8:35 p.m. APPROVED.

Submitted by:

Nancy Brandl

Secretary

Suntree East Homeowner's Association

Monday, March 28, 2016

If you have a fruit tree, please pick your citrus!

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