Minutes of Board of Directors Meeting
Suntree East Homeowners Association
February 23, 2016
6:30 p.m.
Scottsdale Ranch Community Center
Members Present: Nancy
Brandl, Secretary
Noel
Iverson, Treasurer
Brian
Kasper, Director
Holly
McCune, President
Art
Rosenquist, Director
Suzanne
Schill, Director
Staff Absent: Amber
Sharp, Community Management & Consulting
Holly McCune, President, called the meeting to order at 6:30
p.m. A quorum of directors was present.
Homeowners’ Open Forum:
·
Concern about when olive trees will be
sprayed. They will be sprayed next week.
·
Concern about interior common area walls that
need repair. Is owner or the HOA
responsible? Board will get back to
homeowner with an answer.
·
Concern about whether the pool area can be
powered by solar. Board already checked,
and it was determined the project was not a good value. Board is open to suggestions or to consult
with other vendors. A solar heater
wasn’t even worth the expense for the equipment (lease). Always a possibility in the future.
Approval of Minutes:
MOTION: It was moved and seconded to approve the
minutes of the regular board meeting on
January 18, 2016. APPROVED.
President’s Report:
·
Cox will come back to re-patch the asphalt on
Saddlehorn this week.
Finance Report:
·
Concern expressed about the 8-9 delinquent
homeowners that have not paid the special assessment to date. They are all with the attorney and/or
collections.
Committee Reports:
a.
Home Improvement Committee
10533 E. Carol Ave. Window replacement
Home
Improvement Committee recommended to approve.
Reason – homeowner is in
compliance with window frame size guidelines and color. All windows and patio doors will be replaced and
are dual-paned. Window manufacturer is
Simonton Max-Life. MOTION: Window replacement
at 10533 E. Carol Ave. is approved.
They are in compliance with
Suntree East guidelines for window replacement.
APPROVED.
10581 E.
Fanfol Roof-mounted solar panel installation
Home
Improvement Committee recommended to approve.
Reason
- the installation, specs and site map
rendering comply with
Suntree
East guidelines. Homeowner is aware of
panel placements so
that
visibility is minimized from the street, common areas and
neighbors. MOTION: Installation of Sunrun, Inc., solar panels is
approved. APPROVED.
10488 E.
Fanfol Based on
examination of a previous window installation
with a Scottsdale Ranch architectural liaison and the fact that the window
frames comply with guideline measurements, the board decided to overturn the
non-approval of the new window installation from the November 2015 meeting. However, Scottsdale Ranch still has requested
a payment of $250 for non-compliance of the approval process. MOTION: Window installation at 10488 E. Fanfol is now
approved but subject to a penalty due to non-compliance of the approval process
. APPROVED.
b.
Pool Committee
·
Second
pool heater was replaced; next year the spa heater should be replaced.
·
Several
hairline cracks were repaired on the pool deck at no charge.
·
Three
patio tables were repaired off-site and delivered at no charge.
·
Twelve
additional chairs were ordered.
c. Tree/Shrub
Committee
·
Replacement trees to be planted after front
entrance landscaping completed.
·
Comments made to notify homeowner when a tree is
removed from the Mountain View planters so as not to disturb any plantings on
their property.
·
Communicate to community which trees are
approved/appropriate for planting in the front and back of properties.
Old Business:
a.
Front
entrance renovation discussion -
o
The Italian cypress trees were not appropriate
for the center planter. Alternative
chosen was petite salmon oleander bushes to be trimmed neatly to fit the space.
o
Meeting with SDL to settle outstanding charges;
Suntree East will hold out $5,000 of the $20,000 owed until settled; the extra
paint from SDL for the metal gates is still missing; comment made to register
complaints against SDL with the Registrar of Contractors.
o
‘No trespassing’ signage will be ordered once
landscaping is done; it was agreed to add a ‘no parking’ sign and paint part of
the curbing red to discourage non-resident vehicles from parking in exit lane.
o
Board chose the new gravel color for the Suntree
East portion of the front entrance – to differentiate us from the Scottsdale
Ranch property along Via Linda. MOTION:
Board voted for the Table Mesa Brown gravel for the front entrance
around the landscaping. APPROVED.
b.
Common Walls –
o
Five bids were received, but they will need to
be re-done due to the fact that we are not required by Scottsdale Ranch to
paint the wall facing Morningside Apartments (west wall).
o
Communication needs to go to those homeowners
who have watering systems against/near the walls surrounding the perimeter of
their properties. There can be damage
and erosion done over time to the newly painted exterior walls.
o
Drainage options are being considered – weep
holes? Discussion pending on whether the
homeowner or HOA should pay for these drainage solutions.
o
It was agreed to get an opinion on what
Scottsdale Ranch would recommend with regard to drainage problems.
New Business:
·
With regard to the ballot, board agreed no
write-ins would be allowed.
·
MOTION: Board voted not to reimburse a homeowner for
rat removal expense. The HOA will be
placing several Heritage rodent/rat bait stations in discrete locations around
the community to help stem the increasing rat population in our community. APPROVED.
·
Concern was expressed that we, as a community,
make an effort to mobilize homeowners to pick the fruit from their trees and
their neighbors’ trees. If unsuccessful,
should HOA hire a company? At what cost?
·
A homeowner was spotted throwing dog poop over
their wall facing Via Linda. They will
be sent a letter to halt that activity immediately.
·
MOTION: Board agreed to send a letter of appreciation
and a check for $25 to the homeowner who let us hook into their electric line
for a period of one month. APPROVED.
Adjournment:
MOTION: It was moved and seconded to adjourn the
meeting at 8:40 p.m. APPROVED.
Submitted by:
Nancy
Brandl
Secretary
